Forms to help collect data
for Oregon's Even Start Online Database
Central
Oregon Even Start has agreed to share forms they created to help
collect data for Oregon's Even Start Online database. The database
itself is online, however, teachers and other staff still need a
paper method of tracking some of the information to guarantee
consistency and completeness. This is especially helpful because
many of the teachers' classrooms do not have access to technology.
Janet
reports, " We
have made up some forms to collect data for the ESO that we hope
will streamline the process of filling out and of entering data.
-
We
will use the family/adult form, TOPS, family/adult goal form and
the BEST/CASAS compilation score sheets that Shirley does
to compile data about adults and families. The goal form
is on the back of the family/adult form.
-
We
will use the child form and home visit forms to compile data for
the children.
-
Two
charts go along with the forms. The forms are on 8.5 x 14 inch
paper.
We
think this system will make it easier. We copy the forms each
quarter and add any new or changed data. If you think this would
benefit any other programs we are willing to share. Attached
are the forms. I have not made out an instruction sheet yet.
File
Box Method for the Even Start Compliance Document
Each
Oregon Even Start program creates a compliance document to demonstrate
that the program is meeting federal requirements. Some programs use
notebooks. Others have created electronic portfolios on CD. When Olga
Cobb, Salem Even Start coordinator, created her compliance document,
she used a file box with color-coded hanging files and folders. The
file box method can be easily updated with new documents, plus she
doesn't have to punch holes in brochures or student work. She created
labels with one element of the Oregon Even Start compliance document
on each label. She has agreed to share her labels in case others would
like to use them or adapt them. She said she used PRES-a-ply #30584
labels that are 3 1/3 x 4 inches.
Even
Start Intake Form in Spanish
"Intake
form in Spanish Carolina
Blanco has agreed to share a Spanish version of an intake form she
developed for PCC Outer SE Even Start."
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